March 2020 Council Approved Minutes

MARCH 16, 2020

CALL TO ORDER

PRESENT

ABSENT VISITORS

MINUTES

BILLS

COMMUNITY COMMENTS

Council in regular session was called to order at 7:00 p.m. in council chambers. President McNally presiding.

Dennis McNally, President Alfred Noble, Vice President Peter Burton

Kathy Lyons Jeanne Miller Gregg Mitcho Robert “Doc” Orr

Robert Stubenbort, Borough Manager Robert Kremenik, Mayor

Mark Corey, Engineer

Kevin Rafferty, Chief of Police

Dennis McDonald, Public Works Supervisor Joseph Yochim, Solicitor

Chuck Kanarr, WECEMA Mike Sanford

Jim Simonelli

Randy Shapira Esq., Hagen History Center

Motion made by Councilmember Orr to approve the minutes from the February 17, 2020 council meeting. Seconded by Councilmember Burton. All in favor. Motion carried.

Councilmember Mitcho questioned the bill from VNET. Mr. Stubenbort clarified that they provide the firewall to prevent the borough from being hacked.

Councilmember Noble questioned the cost of the police targets. Chief Rafferty explained the targets are only purchased every few years. Motion made by Councilmember Lyons to approve the bills. Seconded by Councilmember Noble. All in favor. Motion carried.

Chuck Kanarr addressed council with some updates. Beginning March 30, 2020, PennDOT will begin working on 1-90 from the State Line heading Eastbound.

Traffic  will be diverted to  one lane in each direction. The entire project should be completed by November 2020. He mentioned that the quarantine for the Coronavirus has reached the County level. Focus should be on how to provide services for those individuals that are isolated due to quarantine restrictions. As a reminder, Mr. Kanarr said handwashing is the best way to stay healthy during this time. Elk Valley Elementary will be providing pick up lunches for students during these upcoming school closures. Councilmember Lyons said the meals

must be preordered the day before pickup. Council thanked Mr. Kanarr for the update.

Mike Sanford of Sanford Surveying spoke to council about the plans he has prepared for Chardonnay Village, a Private Residential Development. He is requesting approval to allow a change to the PRO agreement with the borough. The plan includes adding a gravel parking lot with a block wall at the rear of the lot, adding two 24 X 64 garages and a driveway on to Butternut Lane, which is a private road. Engineer Mark Corey approved the Storm Water Management plan. County Planning also completed its review. Councilmember Miller asked if these plans include the clubhouse. That part of the project is on hold.

Councilmember Noble asked if the drainage system is adequate. Engineer Corey said any overflow would drain to the Chardonnay water retention ponds.

Motion made by Councilmember Noble to approve the plans, as recommended by the Girard Planning Commission, for Chardonnay Village. Seconded by Councilmember Burton. All in favor. Motion carried.

Randy Shapira, an attorney representing the Hagen History Center, formerly the Erie County Historical Society, addressed council. He said the Erie County Planning Commission approved the purchase of a subdivision by the Hagen History Center to increase the size of the Yellow House property to about four and a half acres, and a restrictive easement was granted by the Lake Erie Conservancy to protect the surrounding area against development. Mr.

Stubenbort  asked who would then own the combined properties. Mr. Shapira said the Hagen History Center would own the land and would be responsible for maintaining the property. Mr. Shapira said looking to the future, the History Center is hoping to build a pavilion and offer events, such as plays. Motion made by Councilmember Burton to approve the subdivision, as recommended, by the Girard Planning Commission. Seconded by Councilmember Noble. All in favor.

Motion carried.

Councilmember Burton said the Borough should consider putting in sidewalks along the west side of Westgate Drive to accommodate the large amount of foot traffic from borough residents to get to the Giant Eagle Plaza. President McNally said working with Girard Township should be considered.

COMMITTEE REPORTS ADMINISTRATION FlRE/POLICE

PERSONNEL                   Councilmember Mitcho said Dobler Hose was pleased to receive a check from Girard Township for $4,400.00. West County Paramedics is owned by six departments and is asking each of those departments to contribute an additional $4000.00 per year for ten years. Dobler Hose will be having a controlled structure burn at the end of March. The structure is located at the corner of Beckman and Tannery Road, located in Girard Township. The training will be shared with the Lake City Fire Company.

STREETS &

SIDEWALKS                   President McNally mentioned that a new sign, or an additional sign needs to be added to Chestnut Street to let truck deliveries know that it is a dead-end street and there is no turn around.

ADMINISTRATIVE REPORTS

MAYOR/ POLICE DEPT

MANAGERS REPORT

RESOLUTION 1-3-2020

AMP RICE PROJECT

RENAISSANCE BLOCK PROGRAM

COUNCIL CHAMBER

Councilmember Mitcho asked if the school zones are clocked for speed violations. Chief Rafferty said yes.

Council is asked to vote favorably upon Resolution 1-3-2020 which will formally allow for the destruction of the documents by Tax Collector Mary Bowen.

Motion made by Councilmember Noble to approve Resolution 1-3-2020. Seconded by Councilmember Burton. All in favor. Motion carried.

Attached to council’s packet is a Google Earth view of the proposed peaking generators at the Public Works Garage. The borough is working with WJ (Willey) Sandell, VP of Generation Operations & Development at AMP to  determine if the Powerblock can be moved east by ten feet. This allows more paved area between the generators and the garage.

A meeting was held on March 4th to introduce a grant opportunity to eligible homeowners. So far, ten homeowners in the borough are applying for this grant through ECGRA and it is called the Renaissance Block Program. The Downtown Girard Group continues to work toward attaining 501c3 status and completing a request for approval for the Main Street Master Plan. Attached is information from ECGRA explaining the grants are taxable for both the fac;:ade and renaissance grants.

The remodel of council chambers is complete. Mr. Stubenbort said the Public Works Department did a great job and showed an amazing amount of knowledge and craftsmanship in bringing the project together.

LAKE STREET BRIDGE

ROAD RESURFACING

PLANNING COMMISSION

COMMUNITY POOL

On the South to North approach of the Lake Street Bridge it was recommended the borough install a reflector and guide rail to slow down traffic due to the volume of pedestrians that use the bridge. The opposite side of the bridge already has a guide rail on the approach.

After consultation with Pat Traut from Lindy Paving, Mr.  Stubenbort  said changes will be made to the road resurfacing program for 2020. These changes will add approximately $100,000.00 in extra cost. $80,000.00 was budgeted for paving the Public Works garage area, but that will be delayed by one year due to the peak generation project.

Randy Shapira Esq. spoke to council earlier in the meeting under Community Comments.

Mike Sanford from Sanford Surveying spoke to council earlier in the meeting under Community Comments.

The Girard Borough Community Pool is scheduled to open on June 7, 2020 and close on August 23, 2020. Drool at the Pool will be August 24, 2020. Admission price for this year is as follows:

Resident Single $60.00

Family $140.00 Adult $35.00

Non-Resident Single $70.00 Family $155.00 Adult $40.00

WATER FLUSHING

WALNUT STREET LIGHTS

MISC.

Water flushing of the hydrants will take place from April 20th through  May 8th this year. Residents may experience brown water, but it will clear up after a few hours.

The Public Works Department installed LED streetlights on Walnut Street from the Yellow House to the  borough line. This will be a noticeable improvement for night driving coming into Girard Borough.

Bids for the Sunset Drive water project have been properly advertised and will be opened on April 16, 2020 at 10:00 a.m. at the Girard Borough Office.

The RBC’s at the Waste Water Treatment Plant are very old and one of the four is experiencing mechanical problems. Public Works Supervisor Dennis McDonald is working on pricing for repairing it.

Councilmember Burton thanked PW Supervisor Dennis McDonald and Officer Ryan Zuern for cleaning and organizing the garage at the borough building.

Councilmember Noble asked if anyone has heard about future Borough Association meetings. Councilmember Miller said she is unsure.

Councilmember Miller attended the Erie County Planning Meeting and they tabled the by-laws again. The new trail was approved; this will replace the Greenways. Councilmember Miller asked when we would get the new street sweeper. Mr. Stubenbort said it’s supposed to arrive the end of March.

Councilmember  Noble said there is a telephone pole with straps supporting it on Rice Avenue, before Hathaway Street. PW Supervisor Dennis McDonald said he is aware of the poles that need replaced.

Meeting adjourned at 8:11 p.m. for a five minute break before going into executive session.